Data requirements and submission

Unfunded International Providers (UIP) Data Collection Portal

Data requirements and submission

Data requirements

Due to the shorter data set required for English-language providers, we have grouped all UIPs into the following groups:

Group 1Group 2
UIPs offering tuition leading to a qualification listed on the NZQF which may include English language qualifications. They may also offer other tuition that does not lead to a qualification.UIPs offering English-language only tuition not leading to a qualification listed on the NZQF.

Group 1 providers will submit the following information:

  • information about the Student Management System
  • information about the English-language provider
  • learner identity information (date of birth, gender, names, and National Student Number)
  • information about the learner’s nationality, and immigration status – ethnicity information will be optional
  • learner enrolment information (start and end dates of study, delivery site, teacher-directed contact hours, fee-paying status, and tuition fees)
  • component/programme information
  • learner component completion information
  • qualification completion information.

Group 2 providers will submit the following information:

  • information about the Student Management System
  • information about the English-language provider
  • learner identity information (date of birth, gender, names, and National Student Number)
  • information about the learner’s nationality, and immigration status – ethnicity information will be optional
  • learner enrolment information (start and end dates of study, delivery site, teacher-directed contact hours, fee-paying status, and tuition fees).

Submitting data to the UIP system

There are three ways to submit data to the UIP system:

  1. Adapting the provider’s Student Management System to link it with the UIP system to submit data directly to it.
  2. Using a bureau service that will submit data to the UIP system on the provider’s behalf. 
  3. Uploading template-based files to the Ministry via a secure portal. 

Below is the comparison of the three options for UIP data submission.

 Option 1: SMS IntegrationOption 2: Bureau ServiceOption 3: Uploading files to a data collection portal
Key features
  • Provider modifies their SMS to link it with the UIP system
  • Provider contracts an SMS vendor
  • The SMS vendor will process the provider’s data and submit it to the UIP system
  • Provider directly submits data to the UIP system using the provided submission file template
Business effort

High (initially) to Low (ongoing)

  • Most of the work is on preparing the SMS, linking it with the UIP system and testing if integration is working.
  • No effort needed once data is correct and integration is working. Checking and allocating National Student Numbers (NSN) also becomes automated. 

Low /Medium(ongoing)

  • Bureau assists the provider with identifying and submitting correct data to the UIP system
  • A bureau may provide NSN numbers for you*; if not, NSN numbers need to be checked, allocated and entered manually by the provider

Medium (ongoing)

  • Provider identifies and gathers correct data to upload
  • NSN numbers are checked, allocated and entered manually by the provider
Technical complexity

High (initially) to Low (ongoing)

  • Once provider’s SMS is integrated with the UIP system, data submission becomes automatic

Low /Medium(ongoing)

  • The bureau deals with the technical requirements

Medium (ongoing)

  • Provider extracts data from their system and uploads it into the submission file template

*This may incur additional charges.

Option 1: SMS Integration

You will need to make updates to your SMS to enable the automated data collection process. The PTE Guide to integrating your SMS with UIP on the 'How to use UIP: Reference documents' page will help guide you through this process.

How to use UIP: Reference documents

Once you have made the initial changes to integrate your SMS with the UIP system no further action is required. Your BAU processes within your SMS will transmit messages to the UIP system in the background.

Option 2: Using a Bureau Service

A bureau can submit UIP data on your behalf. How the data will be submitted to the bureau service will be discussed between the providers and the company offering the bureau service. Refer to the list of UIP SMS vendors below.

Option 3: Uploading files to a data collection portal

This option allows providers to submit data using a data collection portal. Data needs to be submitted in a .txt submission file, which can be created using a template. Guidance documents and a submission file template have been created to assist with this process.

How to use UIP: Reference documents

Access the UIP file upload portal and tour group portal.

Below is a list of vendors who are integrated with UIP and/or able to assist with UIP data uploads through the portal. SMS vendors are currently integrating their systems to the UIP system. Once achieved we will publish their details on this page.

VendorSMS nameWebsite
Adapt IT AustralasiaArtenaAdapt IT Australasia website
Adapt IT Australasia UIP Bureau ServiceN/AAdapt IT Australasia UIP Bureau Service website
Athina Academic Management Solutions LtdAthinaAthina Academic Management Solutions Ltd website
WisenetWisenetWisenet website
Z&M numerics LtdEnrolProZ&M numerics Ltd website
Z&M numerics Ltd UIP Bureau ServiceEnrolProZ&M numeric Ltd UIP Bureau Service website

Below is a current list of unfunded international providers that are in scope for the UIP data collection.

If you think you should be added or removed from this list, contact UIP.datacollection@education.govt.nz.

Provider NumberUnfunded PTE  name
5892AUT International House
6402University of Otago Language Centre & Foundation Year
6405Adult Learning Centre Onehunga HS
7127Kauri Academy
7140New Zealand Aviation
7143North Shore Aero Club
7154Bay Learning Academy
7158Chinese New Settlers Services Trust
7177UCIC
7187Mainland Aviation College
7196FREEDOM Institute of Higher Education
7210AsureQuality 
7352Wilkinson's English Language School Limited
7375Bridge International College NZ Limited
7449Duke Institute of Studies Limited
7455Professional Business and Restaurant School
7459Taylors College and EmbassyCES
7471EVAKONA Education Limited
7480The Campbell Institute - Capital Language Academy
7488International College of Auckland 
7491Foundation English Limited
7493Institute of Commercial Education (NZ) Ltd
7499Imperial College of New Zealand Limited
7508New Zealand Institute of Science and Technology Limited
7530National Institute of Education Limited
7539UUNZ Institute of Business Limited
7554Cornell Institute of Business and Technology
7558Canterbury International College
7560EF International Language Schools Limited
7575Making Futures Happen International Institute Ltd
7590Auckland Edinburgh College
7592English Advantage
7594Rewi Alley Academy
7601ACG Norton College
7624Australasian Institute of Applied Studies
7626Horizons Unlimited Limited
7653New Zealand College of Business
7664Concordia Institute of Business Limited
7687Avatar Education Ltd
7713IGQ Golf College Limited
7805Tasman International Academies
7806Eagle Flight Training Limited
7820New Zealand Institute of Studies
7856Site Safe New Zealand Inc
7871Maria Montessori Education Foundation
7874Stellaris PTE Limited
7885St John's Theological College
7932Abacus Institute of Studies
7933NZ Institute of Business & Technology
7940Auckland English Academy
7946Professional IQ College Limited
7957Coromandel Outdoor Language Centre
8021New Zealand Academic and Learning Institute
8241Stainless Steel & Aluminium Welding Academy Limited
8255EcoQuest Education Foundation
8437Newton College of Business and Technology
8491Alpha Educational Institute
8497New Zealand Equine Education Trust
8524Aspiring Language Institute
8532NZLC Auckland
8537Dominion English Schools
8541Canterbury College Limited
8544Languages International 
8546New Horizon College of English
8552Seafield School of English Limited
8554Southern Cross Language Institute
8582Mount Maunganui Language Centre
8585Worldwide School of English
8600The Salvation Army Booth College of Mission
8634South Pacific Bible College Incorporated
8657Business College NZ Limited
8682Kaplan International English
8748Kiwi-dot Education Group 
8854Kiwi English Academy Limited
8960PEETO The Multi-Cultural Learning Centre Ltd
8963Language Studies International (NZ) Limited
8966Christchurch College of English Limited
9135Aotearoa Career and Management Limited
9182Practical Training Solutions Limited
9188ATMC NZ Ltd
9244Southern Lakes English College
9497Rotorua English Language Academy
9518ABC College of English
9799Unique New Zealand
9816Nelson English Centre Ltd
9860Kingston Institute of Business and Technology
9950Language Schools New Zealand

This is a full listing of the master reference data lists used within the UIP system.

ListUsed in event message Full listComments
Completion CodeLearner Component Completion eventsCodeNameFull list used in SDR, 1-4 have the names simplified for UIP and 9 added for use in UIP only.
1Still to complete
2Pass
3Fail
4Withdrawn
9Finished
Country of CitizenshipLearner Residency eventsEducation Counts website - country of citizenship codes 
EthnicityLearner Demographic eventsEducation Counts website - ethnic group codesLevel 3 codes should be used.
Fee paying status codeLearner Component Enrolment eventsCodeNameFull list used in SDR, these three are the only options used in UIP.
2International Fee-Paying (IFP) Students (including Australian citizens and New Zealand permanent residents who are residing overseas)
3Domestic Full Fee Paying Students
12Other (including other contracts)
GenderLearner Identity eventsCodeNameIf your SMS has an interface with NSI use only “M” and “F”
MMale
FFemale
IIndeterminate
Xif stated on NZ and Australian passport
OOther
UUnknown
Immigration Status (Visa type)Learner Residency eventsCodeName 
11Consular 
12Diplomatic 
13Limited 
14Military 
15Official 
16Permanent Resident 
17Resident 
18Returning Residents 
19Student 
20Transit 
21Visitors 
22Work 
IwiLearner Demographic eventsEducation Counts website - Iwi codesThe 4 character codes from the region tables should be used.
NZQF Qualification CodeLearner Provider Enrolment events and Qualification Completion eventsNZQA website - qualifications search 
NZSCED (Field of Study)Component Information eventsEducation Counts - NZSCEDDetailed Fields of Study should be used e.g. ‘010101’ for Mathematics or ‘010303’ for Astronomy
Qualification Source codesLearner Provider Enrolment events and Qualification Completion eventsCodeName 
11NZQF 
12Provider 

If you have any issues downloading any documents please contact us at UIP.DataCollection@education.govt.nz.