Quarterly Operational Funding

Your Quarterly operational funding instalments are calculated using the latest Actual Roll information you have submitted. Any adjustments required will be made in the next operational funding instalment.

For more information and key dates see:

Resourcing - operational funding and staffing entitlements - Education in New Zealand

Staffing Entitlement and Entitlement Staffing

The Staffing Entitlement in Pourato is a summary of all the staffing components that are funded by the Ministry - one of which is Entitlement Staffing.

Entitlement Staffing is the guaranteed portion of the staffing entitlement. This is the greater of either your provisional guaranteed staffing or the staffing generated by your 1 March roll.

The other staffing entitlement components are not always roll based and may change throughout the year (e.g., Beginning Teachers Time Allowances).

Entitlement staffing – Education in New Zealand

Entitlement Staffing position

Schools | kura are supported by the GMFS (Guaranteed Minimum Formula Staffing). This means when the entitlement staffing generated by your confirmed roll is lower than the provisional roll, your provisional entitlement staffing is guaranteed for the year.

A message on your staffing entitlement tab will confirm if you are being staffed on your provisional or confirmed entitlement staffing. Click "Learn More" to view important details.

Teacher Strike adjustments

If you have part-time teacher(s) that took part in strike action, and you have been overcharged on your banking staffing, there will be an   additional staffing adjustment per affected pay period in Pourato to offset the banking staffing usage.

The additional FTTE entitlement will appear on your staffing entitlement as Additional Staffing > Ministry Adjustment - Teacher Strike.

Names and details of teachers impacted by the adjustment are provided in the supporting documentation attached to the Teacher Strike staffing request (Requests tab).

The additional FTTE will be included for the strike’s pay period in your Entitlement for Period row on your banking staffing report.  

For more information see Finding information in Pourato | Applications & Online Systems (education.govt.nz)

Banking Staffing reports

Your banking staffing report for a pay period (available on EdPay) may not reconcile with what you are viewing in Pourato depending on when a change to your staffing occurs. This is because the information from Pourato is updated on your banking staffing report once a fortnight, which aligns with the fortnightly payroll information. Any changes that occur after the fortnightly update will appear on the next banking staffing report.

For more information see Banking staffing - Education in New Zealand

International Students Levy (ISL) and Export Education Levy (EEL)

ISL and EEL are deducted from your Quarterly Operational Funding instalment at the following times: 
•    Trimester 1 levies - Quarter 3 / July instalment 
•    Trimester 2 levies - Quarter 4 / October instalment 
•    Trimester 3 levies - Quarter 1 / April instalment of the following year

For more information see Export Education Levy (EEL) - Education in New Zealand and International Student Levy - Education in New Zealand.

The levies can be viewed in Pourato and the ISL and EEL tax invoice can be printed from Pourato for accounting purposes. The tax invoice provides the total levies for the quarter, including the risk management levy if appliable.

See Finding information in Pourato | Applications & Online Systems (education.govt.nz)

The International Students tab updates with details of fee-paying international students as the information changes. 

Audited roll

If your school | kura roll is audited and an adjustment is required, you will be contacted by an auditor to discuss the change. 

An audit report will be sent to the board chair and adjustments will be made in Pourato.

An audited roll can impact your confirmed roll, entitlement staffing and/or quarterly operational funding. 

You will receive an email notification when a change is made in Pourato.

Use the Ministry of Education school funding and staffing calculators to estimate any change to operational funding or entitlement staffing from an audit adjustment. 

www.fundingcalc.minedu.govt.nz.

STP display following an audit

If you have STP (Secondary Tertiary Programme) students, the headcount on your Confirmed Roll screen will not include the audited roll but remain as the March Actual roll. 

The STP FTE (Full time equivalent) value will be displayed as a total in the Year 15 row. It is unable to be split between year levels. 

Email notifications

You will receive an email notification when there are updates to your staffing and funding information in Pourato. Notifications are sent to the school | kura email address provided in Education Counts.

Bank payment reference

The payment reference on your school | kura bank statement will appear in Pourato as the payment’s ‘Bank Ref’. Payments, instalments and recoveries with the same Bank Ref have been paid into your school | kura bank account together as one summed amount.

For help finding payments see Finding information in Pourato | Applications & Online Systems (education.govt.nz)

Pourato and the Education Resourcing System (ERS)

Pourato is available for schools | kura to view their funding and staffing entitlement information in one place.
The Education Resourcing System (ERS) continues to manage applications for Additional Relief Teacher Funding (ARTF).

Secure Data Portal (SDP)

You can still access your school | kura funding and staffing information from before 2023 in the SDP.
SDP will continue to be used for submitting and downloading documents quickly and securely to and from the Ministry.