Important information for schools | kura
| Section | Details |
|---|---|
| Actuals Tab | The 'Actuals' tab displays actual rolls for each year level for regular and adult students, MMI (Māori Medium Immersion), Pacific Bilingual, and STP (Secondary-Tertiary Programme) students. Finding information in Pourato |
| Banking Staffing Reports | Banking staffing reports (available on EdPay) may not reconcile with Pourato data due to fortnightly updates aligned with payroll information. Changes after updates appear in the next report. More details can be found Banking staffing - Education in New Zealand |
| Email Notifications | You will receive email notifications for updates to staffing and funding information in Pourato. Notifications are sent to the email address provided in Education Counts. |
| Entitlement Staffing | Staffing Entitlement summarizes all components funded by the Ministry, including GMFS (Guaranteed Minimum Formula Staffing). GMFS ensures the greater of provisional guaranteed staffing or confirmed staffing from the 1 March roll is provided for the year. Other components, such as Beginning Teachers Time Allowances, may change throughout the year. For details, see Entitlement staffing – Education in New Zealand |
| Kāhui Ako Responsibility Allowance (KAHRW) | - In Pourato, KAHRW payroll code is displayed as Kāhui Ako Teacher (Within School). - The Teachers tab shows Kāhui Ako Within Teacher with 0.00 FTTE for teachers coded to the KAHRW payroll code. - Total FTTE (e.g., 0.08 per WST released) is included in staffing entitlement, but distribution for individual teachers is not viewable. - Operational funding, including KAHRW allowance, can be viewed under Kāhui Ako Induction and Networking Allowance (Within). Finding information in Pourato |
| Levy Recoveries and Invoices | Levy recoveries and invoices are now available in Pourato, including: - Public Private Partnership Levy (PPP) - Risk Management (RM) - Export Education Levy (EEL) - International Student Levy (ISL) - Manual levy recovery plans (e.g., International Group Students Levy). |
| ORS Cashed Up | Private schools (and other eligible schools) with ORS students receive funding equivalent to the ORS staffing entitlements received by a state or state-integrated school. |
| Provisional Roll | The Provisional Roll, provisional Entitlement Staffing and indicative Operational Funding is available from mid-September every year. If you are in a Kāhui Ako, details of your roll allocations will display in the ‘Relationships’ > ‘Kāhui Ako’ tab. NB: Provisional Entitlement Staffing only applies to state and state-integrated schools. |
| Quarterly Operational Funding | Operational Funding is calculated using the latest submitted Actual Roll information. Adjustments are made in the next instalment. For more details, visit Resourcing - operational funding - Education in New Zealand. |
| Roll Audit | Approved roll audits display in the 'Actuals' tab and are used to recalculate staffing and funding entitlements. Audited rolls appear in the Actual Rolls dropdown menu and adjust Quarterly Operational Funding. Schools with approved March roll audits are notified of entitlement staffing changes. Finding information in Pourato |
| Secure Data Portal (SDP) | Most of your staffing and funding information is available in Pourato. Secure Data Portal is used for additional resourcing information not included in Pourato. |
| Summary Tab | The 'Summary' tab helps identify staffing or funding events and updates when a Pourato email notification is received. Click on the 'view' icon to see request details. To search allowance code abbreviations, visit 'Additional Information' on EdPay.govt. |