Single Data Return general information

Services for Tertiary Education Organisations (STEO)

Single Data Return general information

Qualification Close Process

The Qualification Close Process is now available on the secure STEO application.

You must have a ESL User account with a valid STEO role to be able to carry out this process.

This process allows you to close qualifications no longer offered by your organisation, in order to remove them from your list of active qualifications on the secure STEO application.

To close qualifications no longer offered by your organisation:


Go to the secure STEO application.


Log into the secure STEO application by clicking the 'Log in' tab.


Click on the 'Provider'.


Click on 'Qualifications'.


Click on 'Search'.


Find the qualification you wish to close.


Tick the three 'request withdrawal' checkboxes (for EFTS, allowances and loans) in the qualification details 'Status' section.


Click 'Save'.

Your TEC Tertiary Advisor will approve the change to your qualification. Once approved (check the next day).


Repeat steps 1-6.

You will now have a 'close qualification' checkbox in the qualification details 'Status' section.


Tick the checkbox to close the qualification.


Click 'Save'.

If you have any difficulties with the Qualification Close Process, please email the TEC Sector Helpdesk at or call them on 0800 601 301.

NSN cut off date — reminder

The NSN cut off date should be set to the date the NSI data is valid to. It is effectively the 'as-at' date for the NSI data in the set of SDR files. This means that any changes made to the NSI after you extract your SDR data should not affect the successful submission of your SDR. The only instance where this is not the case is if two NSN records are merged and you hold the NSN number which becomes invalid.

NSI Extract for SDR

Just a reminder that if you make changes in the NSI you need to wait 10 minutes before you validate for these changes to be reflected in your SDR.

NSN — NZQA Record of Achievement number

The National Student Number (NSN) is issued to a student once for life. NSNs also double as NZQA Record of Achievement Numbers.

One of the benefits of this is that when a student is issued an NSN, upon enrolling at ECE Service or School, it means tertiary providers are not required to issue another number.