Evidence of Identity (EOI)
Education Sector Logon Evidence of Identity Information for ESL users
When Education Sector Logon Users register to use education sector online services or applications they need to provide two forms of identification documents as proof of who they are to meet the Evidence of Identity [EOI] requirements for the Education Sector Logon.
EOI Requirements for an Education Sector Logon User
Users are required to provide two types of Evidence of Identification documentation as outlined below;
- One EOI document to be provided from the Primary Identification Documents listed below
- One EOI document to be provided from the Supporting Identification Documents listed below
- At least one must have a photograph
- All EOI documentation should be current (not expired) and credible official documents.
- An organisations Authoriser (or Delegated Authoriser) reserves the right to acquire further EOI documentation from the user, the user is expected to provide this.
- The user is required to provide any updated EOI documentation to their authoriser when possible.
- Users requesting a change to their given or family name (e.g. by marriage or deed poll) should provide a third document from the Name Change Requirements section below as certification of the name change.
EOI Responsibilities for Authorisers or Delegated Authorisers
An Education Sector Logon Authoriser or Delegated Authoriser (from your organisation) must confirm they have sighted the original, or a certified copy (certified by a Justice of the Peace, Doctor, Kaumatua, Minister of Religion), of both identification documents for any individual applying for an ESL within their organisation. This must be sighted prior to signing off a user’s Education Sector User Access Request or inviting a user to create an ESL account online. If the authoriser is unsure of the credibility of the documentation provided, they are responsible for acquiring further EOI documentation within their own judgement. The authoriser is responsible for ensuring they are sighting the most up to date EOI documentation.
It is the authorisers responsibility to ensure that the EOI documentation exactly matches the users details in their ESL account (for Online Delegated Authorisers see further details on their functions and responsibilities). Authorisers are expected to use an individual’s official name against their ESL account, there is the ‘preferred name’ field for the use of any assumed name. Here is a good practice guide provided by the Department of Internal Affairs for name usage.
See further information issued by the Department of Internal Affairs regarding using documentation as evidence, and securely keeping this documentation.
Evidence of Identity Document Lists
ESL users are required to provide two types of Evidence of Identification documentation as outlined below;
- One document from the Primary Identification Documents listed below
- One document from the Supporting Identification Documents listed below
- At least one must have a photograph
Primary Identification Documents
- NZ Passport*
- Overseas Passport (with NZ immigration visa/permit)
- Emergency Travel Document (ETD)
- NZ Refugee Travel Document (RTD)
- NZ Certificate of Identity (issued to non-NZ citizens who cannot obtain a passport from their country of origin)
- NZ Certificate of Identity (issued to people who have refugee status)
- NZ Firearms Licence
- NZ Full Birth Certificate
- NZ Citizenship Certificate
Supporting Identification Documents
- NZ Driver Licence*
- 18 Card*
- Community Services Card
- SuperGold Card
- Veteran Super Gold Card
- IRD Number
- Electoral Roll Record
- Confirmation of Permit Status
- International Driving Permit*
- Student Identity Card*
- Employee Identity Card*
- Utility account/bill (e.g. electricity/gas power, telecommunications) with your current address.
- Steps to Freedom Form
- Qualifications and professional registration
*Document/record contains a photograph of the holder.
Name Change Documents
If the Evidence of Identity documents provided by the user indicates a name change (e.g. by marriage or deed poll) the applicant should also be advised to provide one of the following documents as certification of that name change:
- Change of Name by Statutory Declaration
- Change of Name by Deed Poll
- NZ Name Change Certificate
- NZ Marriage Certificate
- NZ Civil Union Certificate
- New Zealand Divorce Papers
- Certificate of Annulment.